Managing busy periods at work
When busy periods hit at work, it can feel like a whirlwind of deadlines, responsibilities, and expectations. For someone like me, who thrives on clarity and routine, and needs a lot of space to recharge, navigating these hectic times requires some help.
Here are my go-to strategies for managing busy periods without sacrificing my well-being.
Clarity on tasks
The first step for me is gaining clarity on my tasks. I make it a priority to sit down with my manager and go through our priorities. It allows time to understand – and perhaps to challenge – what’s truly essential, what is more flexible, and what can be removed. Sometimes if we have committed to something it is easy to assume “well that must be the way it is, we have to stick to that plan”, but when priorities change and more urgent tasks appear, it’s good to take a step back and reevaluate.
When things are good, I find it very easy to prioritise and plan. But, if I’m already feeling a bit overwhelmed, having someone else to help talk these things through is really helpful. My manager is good at spotting those places where we could reduce the effort vs what is essential.
This clarity can reduce some of the pressure, but also gives me a better sense of control over my work. Knowing exactly what needs my attention and what can wait helps me to direct my energy where it’s most needed.
Reducing expectations, and setting boundaries
During busy times, I try to reduce expectations outside of work, to balance things out. I remind myself that it’s okay to say no to social commitments or activities that may add unnecessary stress, and to make meals that require less preparation. To allow myself the time and space to recharge.
At the same time, I ensure that I make certain things non-negotiable. Sticking to my working hours and maintaining regular meal times is vital for keeping my energy levels up. If I can’t commit to my usual workout routine, I still make sure to carve out at least ten minutes of yoga before work, or a short walk—this small commitment helps set a positive tone for my day and grounds me, making it easier to notice anything I might need.
The power of sharing
Connecting with colleagues who are also navigating busy periods is also important for me. Sharing experiences and frustrations can help me feel more supported. Even if there isn’t a “solution”, just knowing that we are all in it together can make the difficult periods feel easier.
An end in sight
I can manage using these strategies for a limited period, but there does need to be an end… else it can eventually cause a burnout. When things are “too much” for an extended period, and it’s having a negative impact on people, then something more fundamental needs to change around work expectations and capacity within the team. There is only so long it’s possible to manage within the chaos!
December 2024
